Description : Warehouse Supervisor. Company : H Systems (Pty) Ltd.. Location : Benoni, Gauteng

JOB PURPOSE

The core purpose of the role is the responsibility for all operations of the warehouse, including picking, packing, stock control, administration, and supervising operations.

KEY PERFORMANCE AREAS

• Warehouse Control
• Stock Control
• Distribution Control
• Receiving Control
• Administration
• SHEQ Integrated Management System control

MAIN RESPONSIBILITIES

• Warehouse Control
  • Control receiving, picking, packing and distribution processes effectively.
  • Control day-to-day operations of the warehouse to achieve Departmental objectives and targets.
  • Ensure that Company vehicles are checked and maintained.
  • Ensure that all active stock takes have been finalized and closed by COB daily.
  • Assist with the scrapping process as required.
  • Assist in the warehouse as may be required by the needs of the company.

• Distribution Control
  • Control logistics function, ensuring all orders are dispatched timeously, including:
    • Manage freight forwarders and ensure timeous collection from couriers.
      
      • Loading of Freight Forwarders Waybills.
      • Pre alerting the Freight Forwarders controllers, and the necessary staff, of what waybills are leaving.
      • Assisting with the tracing of waybills for Freight Forwarders.
    • Collect outworks from suppliers as required.
  • Control dispatch quality, delivery times, transport costs and efficiency.
    
    • Ensure all picking slips are attended to timeously.
    • Prepare goods for dispatch.
    • Monitor, count & inspect the dispatching of goods to ensure orders are dispatched accurately.
    • Loading / offloading of vehicles.
• Ensure dispatch accuracy as per picking slip, on time and in full.
  
  • Execute the most efficient and accurate loading and dispatching of all orders, as per picking slips.
• Ensure IBTR’s (Inter-Branch Transfers) are completed as per company procedures.
  
  • Ensure adequate staffing requirements.
• Ensure all stock being dispatched is wrapped and compliant to wrapping SOP.

Receiving Control

• Ensure all deliveries are received, checked, and confirmed correctly and timeously.
  • Receiving all stock delivered from a supplier or a return from a customer.
  • Ensure stock received via containers are correct and meets company quality standards.
  • Ensure that the stock colours match company standards.
• Monitor, count & inspect the unloading of goods into the receiving department on delivery day.
• Check and verify shipping records, manage queries on shipping shortages or surplus timeously.
• Ensure documented quality checks is completed on each shipment and review accordingly.
  • Ensure all packaging meets company standards and comply with Quality plans.
  • Ensure all boxes are correctly labelled.
  • Report any quality deviations to the Warehouse Supervisor.
• Report all damaged stock/incomplete transfers to the Warehouse Supervisor immediately upon discovery thereof.
• Ensuring that all stock is correctly and neatly located, binned, and always displayed.
  • Ensure stock is binned timeously.
• Ensure bins are tidy, always have bin numbers and stock labels

Administration

• Always ensure effective warehouse administration:
  • PODs submitted to Admin timeously.
  • All dispatch and receiving paperwork are completed accurately.
  • Monitoring and submitting wrapping machine hours to COO.
  • Ensuring that Forklift drivers keep the forklift hours register up-to-date.
• Control packaging material and box stock to always ensure sufficient stock levels.
  • Ordering of packaging material for the branch.
• Determine packaging requirements for the Distribution Centre.
• Communicate labour requirements to Line Manager in advance, to ensure planning for stringent dispatch requirements.

SHEQ Integrated Management System control

• Ensure adherence to the OHS Act.
  • Take reasonable care for the health and safety of themselves of other persons.
  • Co-operate with the employer to enable prescribed duties or requirements to be complied with.
  • Carry out any lawful order given and obey the health and safety rules and procedures.
  • Report any unsafe or unhealthy situation to the employer.
  • Report any incident to the employer.
  • Comply with health and safety plans
• Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
  • Ensure general maintenance of site and arrange suppliers as required.
  • Ensure the warehouse always maintains standards of housekeeping.
• Responsible to comply with the SHEQ Integrated Management System (SHEQ-IMS) and the maintenance thereof.
• Compliance with SHEQ-IMS will be monitored during personal reviews.

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12.

EXPERIENCE

• 1 years’ experience in a similar position.
• 3-4 years’ experience in an operations / warehousing environment.

KNOWLEDGE REQUIREMENTS

• A thorough practical knowledge of best practices in Operations processes.
• Awareness and understanding of the ISO 9001, ISO 45001, ISO 50001, ISO 14001 Requirements relevant to the processes under your control

SKILLS REQUIREMENTS

• Computer literacy with Proficiency in MS Excel at a basic level.
• Proficient in SAGE Evolution, or similar, at an intermediate level.
• Excellent communication skills both verbal & written.
• Able to work punctual and be persistent.
• Excellent organizing skills.
• Excellent attention to detail.
• Deadline driven with a sense of urgency.

DISTINCTIVE COMPETENCIESFOR THE POSITION

• Puts matters in an efficient order when planning.
• Communicates matters to everyone involved.
• Ensures good cooperation with other parts of the organisation.
• Establishes cooperation between team members.
• Manages conflict or other sensitive issues tactfully and effectively.
• Creates realistic expectations.
• Quickly gets to the root of a problem.
• Thinks in an organization-wide manner.

ADDITIONAL REQUIREMENTS

• Due to the nature of the position, the employee must be able to work outside the contractual working hours when required, within the criteria of the Basic Conditions of Employment Act.